Generativ AI
Consulting

AI Solutions

Get Paid Faster, Automatically

Automate your billing, chasing, and reconciliation — less time on admin, more time growing your business.

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The Problem

Late Payments and Manual Invoicing Are Killing Your Cash Flow

The average SMB spends 15+ hours per month on invoicing, chasing payments, and reconciling accounts. That's time and money you can't afford to lose.

Invoices Sent Late or Not at All

Jobs completed but invoices forgotten, delayed, or manually created days after completion.

Payment Chasing Is Awkward and Inconsistent

Following up on late invoices feels uncomfortable and gets deprioritised — meaning you wait even longer.

Reconciliation Takes Hours

Matching payments to invoices across multiple payment methods wastes accounting time every month.

Cash Flow Is Unpredictable

Without real-time invoice visibility, you can't accurately forecast cash — creating stressful gaps.

2x

faster average payment with automated chasing

95%

reduction in invoice errors

15hrs

saved per month on invoicing and reconciliation

How It Works

Invoicing That Runs Without You

From job completion to payment reconciliation — fully automated, fully integrated with your existing accounting software.

Automatic Invoice Generation

Invoices created and sent the moment a job is marked complete — no delays, no manual input.

🔔

Intelligent Payment Chasing

AI sends reminders at optimal intervals — professional enough to maintain relationships, persistent enough to get paid.

Real-Time Reconciliation

Payments are automatically matched and reconciled in your accounting software — giving you a live cash view.

📊

Cash Flow Dashboard

See outstanding invoices, upcoming payments, and cash flow projections in a single real-time view.

🔗

Accounting Integration

Native integration with Xero, QuickBooks, MYOB, and FreeAgent — no re-keying or exports.

📋

Custom Invoice Templates

Professional, branded invoices that reflect your business — automatically generated every time.

Why It Works

What Getting Paid Automatically Changes

2x

Faster average payment

Get Paid Faster

Automated reminders sent at the optimal time dramatically reduce your average debtor days.

95%

Reduction in invoice errors

Fewer Errors

Automated invoice generation eliminates the manual errors that delay payment and damage client relationships.

15hrs

Saved per month

Time Back for Your Team

Eliminate 15+ hours of monthly admin — freeing your team to focus on billable work.

Predictable Cash Flow

Real-time reconciliation and cash flow dashboards give you visibility to make confident financial decisions.

Professional Client Experience

Consistent, well-timed invoices and polite reminders reflect positively on your brand.

Works While You Sleep

24/7 automated processes mean invoices go out and payments are chased even on weekends.

Our Process

Live in Under 2 Weeks

1

Setup & Integration

Week 1

We connect your job management software, accounting platform, and payment systems.

2

Configure & Customise

Week 1–2

We set up your invoice templates, chasing sequences, and reconciliation rules to match your business.

3

Test & Launch

Week 2

Full end-to-end testing with real jobs, then go live with monitoring in place.

4

Ongoing Optimisation

Ongoing

We review payment rates and collection times monthly to continuously optimise your sequences.

Who It's For

Industries That Benefit Most

🔧

Trades & Construction

Automatically invoice on job completion, chase outstanding payments, and reconcile across multiple job types.

⚖️

Professional Services

Automate retainer billing, time-based invoicing, and late payment sequences without chasing clients manually.

🎨

Creative Agencies

Invoice on project milestones automatically and chase final payments without the awkward conversation.

🏥

Healthcare & Clinics

Automate patient billing, insurance claim follow-up, and payment reconciliation across multiple practitioners.

🏗️

Property & Facilities

Manage recurring service invoices, maintenance billing, and client account reconciliation at scale.

💻

SaaS & Tech

Automate subscription invoicing, usage-based billing, and failed payment recovery sequences.

Technology

Works With Your Accounting Stack

We integrate with your existing accounting software — adding AI automation on top, not replacing what works.

Accounting

Xero

Full integration with Xero's invoicing and reconciliation

QuickBooks

Native QuickBooks Online integration

MYOB

MYOB AccountRight and Essentials support

Payments

Stripe

Automated payment collection and reconciliation

GoCardless

Direct debit automation for recurring clients

Square

POS and online payment integration

Job Management

Tradify / ServiceM8

Job completion triggers for automatic invoicing

Automation

Make / Zapier

Workflow automation connecting all your tools

Frequently Asked Questions

Will this work with my current accounting software?

Yes. We integrate with Xero, QuickBooks, MYOB, FreeAgent, and most other accounting platforms. If you're not sure, contact us and we'll confirm.

What if a client disputes an invoice?

The automated chasing sequences pause when a dispute flag is raised, and the item is escalated to your team for manual handling.

Can I control the tone of the payment reminders?

Absolutely. We configure reminder sequences to match your brand — from friendly nudges on day 1 to firmer reminders at day 30+.

How long does it take to set up?

Most implementations are live within 2 weeks. The timeline depends on the complexity of your accounting setup and number of integrations needed.

Is it compliant with tax regulations?

Yes. Invoice templates are configured to include all required tax information for your jurisdiction, and all data is processed in line with your existing accounting software's compliance standards.

Stop Chasing Payments Manually

Get a free cash flow audit and see how much you're leaving on the table

We'll review your current invoicing process and show you exactly how much time and money automation would save.

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